The LSU website strives to enable the university to attract prospective students; market the university; facilitate effective communication between students, faculty, staff, and researchers; and effectively guide all users to university resources. A coordinated and consistent identity is essential to the success of LSU’s website.
Department websites residing on www.lsu.edu or other University controlled resources will be subject to periodic review by the LSU Office of Communications and University Relations (OCUR).
LSU activities related to the web and all forms of online communication must be consistent with LSU policies and procedures. All individuals involved in the development and/or maintenance of an LSU website are encouraged to familiarize themselves with all applicable web policies, standards, and guidelines.
Units may be asked by OCUR to make updates or changes in order to be compliant with PS-10 or other policies relevant to online communications.
OCUR and Information Technology Services (ITS) are charged with oversight of lsu.edu and are responsible for supporting and maintaining official sites.
Units, schools, departments, and individuals residing on university servers or requesting links to sites maintained outside of university servers, must abide by university guidelines. LSU websites will be monitored for compliance. Failure to comply with policies, procedures, and requirements can result in the removal of pages, removal of links, or loss of access to systems as deemed necessary.
Conditions of Use
LSU provides servers, communication networks, and workstations to support and promote the mission of the University: teaching, research, and public service. These guidelines, policies, and laws emphasize the public nature all online communication and the responsibility of publishers and users. At the same time the university recognizes and supports the First Amendment rights of its students, staff, and faculty.
Policies Relevant to Online Publishing
Policies regulating LSU Web-related Activities
PS-10 (Internal and External Communications)
PS-107 (Use of Computing Resources)
LSU Visual Identity Program
Web Advertising Policy (See below)
Other Institutional Policies (See below)
Computer Usage Policy
Appropriate use of University resources: The University provides access to Internet resources to conduct University business. Incidental and occasional personal use is permitted within the University so long as such use does not disrupt or distract the conduct of University business (due to volume or frequency). Incidental and occasional personal use of Internet resources is subject to University policy. See “Use of Computing Resources,” LSU PS 107.
Use of University name and indicia
The University actively manages the use of its trademarks, tradenames, logos and other indicia. Any commercial use of University indicia must be approved by the appropriate department. See “Use of University Name and Indicia,” LSU PS 93 and the LSU Visual Identity Program)
LSU PS-10, “Internal and External Communications,” establishes the policy governing the design and production of “reputation-defining” publications, communications, and marketing that reflect the mission and vision of LSU. The goal is to preserve, protect and build LSU’s image by presenting the University in a clear, unified and consistent manner. In order to carry out this mission, the development of unit websites whether being developed internally through any LSU unit or by an external vendor must first be approved by Public Affairs.
Web publishers are responsible for compliance with current copyright laws and relevant University policies. (See PM 17, “Fair Use of Copyrighted Material.”) Copyrighted information may not be posted without permission of the copyright holder (owner). Individuals transmitting or extracting information from LSU units are responsible for investigating copyright issues. Publication in electronic format, rather than in print, in no way changes the underlying (copyright) issues.
Digital Millennium Copyright Act. The DCMA (see http://www.educause.edu/ir/library/html/cem9913.html ) represents the most comprehensive reform of United States copyright law in a generation. The Act seeks to update U.S. copyright law for the digital age in preparation for ratification of the World Intellectual Property Organization (WIPO) treaties. Key among the topics included in the DMCA are provisions concerning the circumvention of copyright protection systems, fair use in a digital environment, and online service provider (OSP) liability.
Commercial and Promotional Activities
Personal Financial Gain. Commercial activity for personal financial gain is not permitted. Advertising services and programs, within the purview of the LSU Board of Supervisors, is permissible.
Advertising. Web publishers may acknowledge donations/contributions by creating links to selected organizations/corporations that are primary contributors to the campus.
Banner Advertising. LSU will permit banner advertisements in accordance with all applicable University policies. For specific guidelines see the LSU Web Banner Advertising Policy.
- Criminal and civil statutes
Users of LSU servers and publishers of lsu.edu Web Pages are free to express themselves provided that they do not do anything to injure or harm others. Users and publishers may not use the LSU WWW for acts that violate laws. The Web may not be used to encourage any activity associated with illegal drugs, gambling, pornography, prostitution, child pornography, theft, spreading computer viruses, cracking into private computer systems, software infringement, trafficking in credit card codes or crimes. Publishers must adhere to existing laws regarding defaming others and personal negligence. Any activity that is illegal is a violation of LSU policy. Alleged violations will be referred to the appropriate authority. In addition, offenders may be investigated and/or prosecuted by the appropriate local, state, or federal authorities. If in doubt about appropriate use of the WWW, individuals are encouraged to obtain the advice of campus counsel.
In order to comply with Section 508 of the Rehabilitation Act of 1998, websites developed by LSU units should make every attempt to ensure that pages are accessible to individuals using a variety of browsing methods. LSU websites incorporating multimedia, extensive scripting, and/or interactive applications must provide important information contained in those features in an alternate text form in order for the information to be accessible to users with hearing or sight impairments. See the “LSU Web Standards Manual-Accessibility Guidelines” for more information.
Other Institutional Policies
Permanent administrative units and committees may adopt additional requirements and/or suggestions for their units’ web pages. These additional requirements/suggestions must comply with LSU policies and procedures.
Classisfication of LSU Websites
The University seeks to provide an environment that encourages access to knowledge and the sharing of information. The University has an obligation to maintain conditions under which the work of the University can go forward freely, in accordance with the highest standards of quality, institutional integrity, and freedom of expression, with full recognition by all concerned of the rights and privileges, as well as the responsibilities, of those who comprise the University community. Three classes of LSU websites have been established:
- Official website
- Affiliated websites
- Unofficial websites
For more information about “Classes of websites, see the LSU Web Standards Manual-Classes of LSU websites.
Official pages are created and maintained by official LSU units and departments to disseminate information deemed contributive to the goals and objectives of individual LSU units. The Office of Communications & University Relations and Information Technology Services facilitate web page creation, maintenance, evaluation, and updating of official pages.
Official pages include, the LSU homepage and gateway pages, Chancellor’s Office, administrative units and committees directly supervised by the Chancellor’s office, the Executive Vice Chancellor and Provost , the Vice-Chancellor for Financial and Administrative Services, the Vice Chancellor for Research and Graduate Studies, the Vice Chancellor for Strategic Initiatives, the Vice Chancellor for Student Life and Academic Services; academic units supervised by deans, the Faculty Senate, the Staff Senate. Exceptions to this classification include the LSU Athletic Department.
These sites must adhere to the PS-10, PS-30, PS-93, PS-107, LSU Visual Identity Program, and the LSU Online Communications Policy.
Affiliated pages are those created by University recognized student, faculty or staff organizations. These pages are created and maintained by these units.
The Vice Chancellor for the Division of Student Life determines which student organizations are recognized by the university. (See requirements related to affiliated pages.)
Faculty, staff, and student pages created to present personal and professional interests. These pages are created and maintained by individuals. (See requirements related to unofficial pages.)
When the Web Working Group is notified via the LSU Web registry of a new or changed URL for an Official website, a link to the website will be established on lsu.edu where appropriate, provided that all University policies and procedures have been adhered to. If a link cannot be established the unit Webmaster and contact person will be notified.
When the Web Working Group receives a notice to establish a link to an affiliated or unofficial website, the appropriate campus unit will be notified of the link request, provided that the “Standard Disclaimer for Affiliated and Unofficial websites” appears on the homepage.
Linkage (official, affiliated, and unofficial)
Any individual or unit wishing to have a links established on any lsu.edu website must adhere to the policies and procedures relating to the classification of the website being linked to (i.e., official pages must follow all policies and guidelines established for official pages). When unit sites provide links to affiliated and/or unofficial LSU websites, the unit providing linkage should verify that the site displays the required disclaimer.
Affiliated and Unofficial websites residing on lsu.edu servers and all LSU Student Organizations, must contain the Standard Disclaimer for Affiliated and Unofficial LSU Web pages. Before linking official unit websites to Affiliated or Unofficial websites, verify that the disclaimer is in place.
Linking to external sites
External sites are defined as websites that do not reside on servers owned by Louisiana State University or websites that are not managed by a University department. Servers residing in department locations outside of the Office of Computing Services are considered University servers.
When linking to external sites, all official unit websites must alert the site user that the selected link is no longer an lsu.edu website. For specific suggestions on external linking, see the “LSU Web Standards Manual.”
Linking to external websites is permitted in the following situations:
- The link is to a professional association, governmental agency, educational institution, non-profit agency, etc.
- A for-profit business that has a recognized relationship with the University. The link must be approved by LSU Purchasing
When creating the link, the following conditions must be adhered to:
- External links must be identified and identified consistently within a unit website. Notification of leaving lsu.edu can be provided to the site user in several ways:
- text indicating a series of links are outside of lsu.edu
- forcing a new browser window to open when a link is selected. Note: If this method is being used to alert users that they are being linked to different unit site at lsu.edu, then another mechanism should be used to alert users that they are being linked to a site outside lsu.edu.
- a pop-up window with text indicating the selected link is outside of lsu.edu
- placing icons next to external links and providing a site legend explaining the purpose of the icon.
- Only text links are allowed. The use of logos on Web pages is prohibited unless a vendor contract has been approved through the LSU Office of the Vice Chancellor for Finance and Administrative Services.
Requirements of Affiliated and Unofficial pages
Affiliated and Unofficial pages linked from any official LSU department site will not be monitored for content or design and are not subject to the LSU Web Guidelines and Standards or PS-10. Developers of these sites are encouraged to comply with applicable laws and policies (i.e., Student Organizations must adhere to guidelines set forth in the Student Organization Handbook).
Any Affiliated and Unofficial website linked from an official LSU website is required to have the “Standard Disclaimer for Affiliated and Unofficial Pages” placed on the homepage of the site. Failure to post the disclaimer will result in the deactivation of links from the LSU website. (See the “Standard Disclaimer for Affiliated and Unofficial pages.”)
LSU.edu homepage and its upper tier pages (i.e., resource pages for Students, Faculty and Staff, Prospective Students, Alumni, Researchers, and Visitors) collect no personal, identifiable information about site users.
Some non-personal information is collected from site users:
- time of access
- IP address accessed from
- pages accessed from the LSU.edu homepage or a gateway page
- browser type and configuration.
The information gathered is used to help improve the functionality of the lsu.edu website.
If you choose to share information with us, we will not sell that information to other entities.
Students, Faculty, and Staff agree to use this site under the governance of the LSU Computer Policy.
Any questions, comments, or concerns regarding this policy should be addressed to Lori Kemp in LSU Office of Communications & University Relations at firstname.lastname@example.org.
For information regarding web development services provided by the university, visit “Website Development” or contact Lori Kemp at email@example.com.