What is electronic procurement (eProcurement)?
Electronic procurement is designed to automate the entire procurement process, guiding users through a user-friendly, online, one-stop shopping and vendor payment environment. LSU’s eProcurement system is called LSU GeauxShop. LSU GeauxShop is intended to totally transform the way goods and services are purchased at LSU. The system will be easy to navigate and intuitive to use.
How will LSU GeauxShop help me?
LSU GeauxShop will provide campus employees with an intuitive, easy-to-use system that will make the procurement and payables processes easier and faster. The system will also provide an accurate mechanism for keeping track of what you purchase and how much you spend on these purchases.
How will LSU GeauxShop save me and the university money?
LSU GeauxShop will help save your department and the university money by enabling users to purchase goods and services from a selection of vendors with whom LSU has negotiated discounted prices.
How will LSU GeauxShop change our current procurement and payables processes?
The system will be an end to end solution: soliciting, shopping, requisitioning, ordering, receiving, invoicing and paying. The goal of the system will be to improve and streamline the entire process from ordering and buying to payment approval. To learn more about what changes are coming, see News & Events.
When will LSU GeauxShop be available?
LSU GeauxShop is expected to launch in the first quarter of 2013. For more information, see the Project Timeline.
Will there be training?
Online, web-based training will be provided, as will computer lab training. Training will begin about six weeks prior to the go-live date. Please check the LSU GeauxShop website frequently for updates on when and where to sign up for training.
Does LSU GeauxShop replace the use of the LaCarte credit card?
The LaCarte card will remain as an option to make payment for allowable purchases; however, a revised LaCarte card policy will continue to exclude certain purchases that must be made through LSU GeauxShop.
Will a purchaser be able to use their LaCarte credit card in LSU GeauxShop?
LaCarte is a payment method that will be used for purchases outside of LSU GeauxShop. LSU GeauxShop is a “Procure to Payment” solution allowing for soliciting, shopping, ordering, receiving, invoicing, and paying. Hence, items that are ordered in LSU GeauxShop, will also be paid via LSU GeauxShop.
How will we purchase services?
Services will be purchased through LSU GeauxShop with the use of forms.
Will there be one office supply vendor?
Yes. Procurement Services has begun a strategic sourcing effort to solicit a single office supply contract that will offer discounted prices for all of the University’s office supply needs. A request for proposal will be prepared and issued to ensure LSU receives the lowest pricing possible for office supplies through LSU GeauxShop.
How are account numbers for different departments located in LSU GeauxShop?
Account numbers can be searched for by a value or a description. For example, if “18470″ is entered in the “value” field, all account numbers with 184 will be displayed. If “purchasing” is entered in the “description” field, all accounts with purchasing in the description will be displayed. Account numbers can also be set to your personal profile and defaulted to your personal profile as well.
What about mom and pop type vendors? How will they be enabled to the system?
Users will be able to purchase from these vendors through LSU GeauxShop. These types of vendors will not be enabled in the system. However, you will be able to make non-catalog purchases from these vendors through LSU GeauxShop.
Are vendors charged for being in LSU GeauxShop?
There is currently NO fee for being an LSU GeauxShop vendor.
What is the process to complain about a vendor?