What is electronic procurement (eProcurement)?
Electronic procurement is designed to automate the entire procurement process, guiding users through a user-friendly, online, one-stop shopping and vendor payment environment. LSU’s eProcurement system is called LSU GeauxShop. LSU GeauxShop is intended to totally transform the way goods and services are purchased at LSU. The system will be easy to navigate and intuitive to use.
How will LSU GeauxShop help me?
LSU GeauxShop will provide campus employees with an intuitive, easy-to-use system that will make the procurement and payables processes easier and faster. The system will also provide an accurate mechanism for keeping track of what you purchase and how much you spend on these purchases.
How will LSU GeauxShop save me and the university money?
LSU GeauxShop will help save your department and the University money by enabling users to purchase goods and services from a selection of vendors with whom LSU has negotiated discounted prices.
How will LSU GeauxShop change our current procurement and payables processes?
In the near-term, GeauxShop will allow users to be able to shop and purchase from LSU’s most commonly used suppliers. Suppliers will provide online catalogs in GeauxShop for campus end users to search for and purchase the goods they need. GeauxShop will also be the system where campus end users will approve supplier invoices and create receiving reports. The goal of the system is to improve and streamline the entire process from ordering and buying to payment approval. In the mid-term (Winter 2013), the system will be an end to end solution: soliciting, shopping, requisitioning, ordering, receiving, invoicing and paying. To learn more about what changes are coming go to News & Events at lsu.edu/geauxshop.
When will LSU GeauxShop be available?
LSU GeauxShop will go-live on July 22, 2013. For more information go to Project Timeline.
Will there be training?
Online, web-based training will be provided, as will computer lab training. Training is slated to begin July 1, 2013, three weeks prior to July 22, 2013 (GeauxShop go-live), and be conducted through the week of August 5, 2013. Training will be conducted by role and is required for anyone with a Requester or Approver role. Please visit the HRM website to view available training sessions and to register for training in advance. A tentative schedule of the planned training sessions per role is also available here.
How will we purchase services?
Services will continue to be purchased through PRO during Phase 1. PRO will be locked from new purchase order entry during Phase 2. At that time, GeauxShop forms will be used for non-catalog purchases including but not limited to services, PPCS and Construction requisitions.
Will there be one office supply vendor?
Yes. Procurement Services has awarded a contract to OfficeMax. This contract offers discounted prices for all of the Universtiy’s office supply needs and ensures LSU receives the lowest pricing possible for office supplies through LSU GeauxShop. This contract is a mandated contract through LSU GeauxShop.
How are account numbers for different departments located in LSU GeauxShop?
- Account numbers can be searched for by a value or a description. For example, if “18470″ is entered in the “value” field, all account numbers with 184 will be displayed. If “purchasing” is entered in the description field, all accounts with purchasing in the description will be displayed.
- Account numbers can also be set to your personal profile and defaulted to your personal profile as well.
What about mom and pop type vendors? How will they be enabled to the system?
Users *will* be able to purchase from non-catalog vendors through LSU GeauxShop in Phase 2. These types of vendors will not be enabled in the system (i.e. they will not have catalogs). However, you will be able to make non-catalog purchases from these vendors through LSU GeauxShop in Phase2, slated to be launched at the end of 2013/beginning of 2014.
Are vendors charged for being in GeauxShop?
There is currently NO fee for being a GeauxShop vendor.
What is the process to complain about a vendor?
The deficiency/complaint report will continue to be used to communicate complaints or unsatisfactory service against vendors.
Does LSU GeauxShop relplace the use of the LaCarte card?
The LaCarte card will remain an option to make payment for allowable purchases; however, a revised LaCarte policy will continue to exclude certain purchases that must be made through LSU GeauxShop.
Will a purchaser be able to use their LaCarte card in LSU GeauxShop?
LaCarte is a payment method that will be used for purchase outside of LSU GeauxShop. LSU GeauxShop is a procure-to-pay solution allowing for soliciting, shopping, ordering, receiving, and invoicing. LaCarte card will not be able to be used in GeauxShop.
How will I order Printing Services?
Printing Services, including Business system items, will continue to be purchased through PRO until Phase 2. Phase 2 is slated to be launched at the end of 2013 and beginning of 2014.
How will I order Books?
Books will continue to be purchased through PRO or on LaCarte card until Phase 2. Phase 2 is slated to be launched at the end of 2013 and beginning of 2014.